Wedding Coordination Services
Be THE Guest of Honor at your wedding, not the employee
No matter how much planning you do, there will always be questions, unforeseen issues, and pivoting that needs to happen day-of.
Let us be your designated decision maker and point of contact - we handle the stress, so you can relax and enjoy your day!
Wedding Coordination
Begins eight weeks out. Let us take the stress off your plate and help tie all the important details together in the weeks leading up to your Big day!
Pre-wedding Planning
Coordination and Decor planning folder sent three months out
Unlimited email communication beginning at signing
Review all vendor contracts
Make contact with all vendors to confirm arrival and departure times
Six week out in-person or virtual planning meeting:
- we will create a detailed timeline, discuss getting ready plan, vendor logistics, photo timeline, ceremony processional, and personal decor
Create detailed floor plans of ceremony and reception space with unlimited edits
Coordinate and attend final venue walkthrough with venue coordinator and caterer
Guest count management
Distribution of final timeline and floor plans to all vendors
Rehearsal
Coordinate and lead ceremony rehearsal (1 hour at venue)
Wedding Day (10 hours on site)
Manage ceremony and reception timeline ensuring the day runs smoothly and all needs are met
Be your point person who will answer vendor questions and make decisions on your behalf
Handle logistical problems behind-the-scenes so you remain stress-free
Act as liaison between vendors, wedding party, and family
Direct vendor setup and ensure commitments are fulfilled
Setup personal decor (decor not brought in or typically set up by another vendor)
Cue wedding party and DJ / musicians for ceremony
Cue wedding party, family, and DJ for major reception moments (grand entrance, first dances, speeches, etc.)
Takedown and box personal decor
Distribute vendor tips
Starting at $2,000
Take $300 off this package when combined with our DJ services!
What Our Clients Say
Tori + Sean, Willow Ridge Manor 9.27.25
"Olivia was super organized, quick to respond, and handled everything seamlessly on the day of, which was no small task given the amount of decor we had! We also did a full flip of the space from ceremony to reception, and while I was initially nervous about the turnaround, Olivia made it completely stress free. She also communicated very thoroughly with all of my other vendors, even one that was a bit difficult. They both went above and beyond to make our day perfect, and I wouldn’t hesitate to recommend them to anyone!"